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Project Clerk/Receptionist

Forest Group

This is a Contract position in Ottawa, ON posted March 27, 2021.

Project Clerk and Receptionist Awarded one of Canada’s Best Managed companies in 2016-2019 The Forest Group of Companies is a vertically integrated diversified group of companies offering exterior construction material supply and services within the Greater Toronto Area.

Focused on asphalt paving, concrete, municipal site services, landscape construction and other exterior construction, Forest has provided quality solutions for over 20 years.

We are currently looking for a full time Project Clerk/Receptionist to join our growing team Reporting directly to the Manager of Estimating, the Receptionist and Project Clerk will be responsible for assisting the Estimating and Contract Administration team to complete a variety of tasks.

Responsibilities include: Leadership & Goal Setting
• Continually work with our team to identify future opportunities and continue to think ahead on how to improve the company.

• Answer incoming phone calls and redirect them when necessary
• Greet guests as they enter and direct them accordingly
• Keep office environment clean
• Load and unload the dishwasher when required
• Ensure office, bathroom and kitchen are continuously supplied
• Schedule team meetings and order/pick up food for lunch meetings
• Support Managers with administrative needs
• Other duties as required Project Clerk
• Match customer invoices with the correct Forest job number to track job costs accordingly
• Review Daily Construction Schedule to ensure correct job number is allocated to each invoice
• Use our vehicle tracking GPS system to determine where materials were delivered to ensure correct job number is applied
• Communicate with Foreman and Project Managers to ensure material was used on site
• Review truck broker timesheets and allocate correct Forest job number for each timesheet and match with GPS system
• Communicate with truck brokers to confirm they are invoicing correctly and completing timesheets correctly
• Monitor specific vendor accounts to ensure payments are processed promptly.

• Other duties as required Qualified candidates will possess:
• Excellent verbal and written communication skills
• Excellent attention to detail with a high degree of accuracy
• The flexibility to adapt and change to a fast-paced environment
• The ability to work both independently and as part of a team
• Very strong computer skills and experience with Excel, Microsoft Office and Outlook
• A driver’s license and access to a reliable vehicle (preferred) We offer a competitive wage and benefits plan together with excellent career growth potential.

We thank all applicants in advance for their interest in this position, however, only those selected for an interview will be contacted.